WS Dairy ERP

WS Dairy ERP is designed for Milk Processing Centres, Chilling Centres and Collection Centres to cover a wide range of Dairy administration and management processes. It is an integrated end-to-end Dairy Management System that provides relevant information across the Dairy to support effective decision making for Customer care, Dairy administration and critical financial accounting, in a seamless flow.

The Procurement Registration Module of WS DAIRY ERP Provides the details of procurement Parties. This Module helps to keep the details of Collection centre, Chilling Centre, Processing centre, Agent and Formers. It also helps to keep track the Transport and Procurement Route Details.

Sub Modules

  • Company Registration
  • Processing Centre Registration
  • Chilling Centre Registration
  • Collection Centre Registration
  • Other Dairy Registration Module
  • Agent / Former Registration
  • Procurement Route Registration
  • Bank
  • Vehicle

The Sales Registration Module of WS DAIRY ERP provides the details of Sales Parties. This Module helps to keep the details of Buyer, Branch Buyer and Sales Rep .It helps to keep the details of each and every product with the current updating of Stock. It also used to fix the Rate as per the Base/Sale Unit. It helps to maintain the details of Both Milk and Milk Product such as SkimMilk, Tonned Milk, Double Tonned milk, Curd and Ghee. It also maintains the details of the buyer who receives goods from multiple routes.

Sub Modules

  • Product Group
  • Products
  • Buyer registration
  • Branch Buyer Registration
  • Sales Rep Registration
  • Sales Route Registration
  • Buyer Route Grouping

The Collection Centre Milk Procurement Module of WS DAIRY ERP Provides the overall collection centre processes. This module comprises with Milk Receipt, Lab Entry and COC Milk Status. It helps to maintain the receipts when COC collects the milk from former which includes Milk type, temp, No.of Litres provided by formers. It automatically helps to change the milk type as CM/BM, depends on the SNF and Fat value in the Lab Entry. It shows the details of receipt as well as lab entry and more additional details like SNF Boost, LR Boost in the form of Collection Centre Milk Status. It provides the receipt for Cream Milk which is given by the former.

Sub Modules

  • COC Milk Receipt
  • COC Lab entry
  • COC Cream Receipt
  • Milk Type Changed Details

The Chilling Centre Milk Procurement Module of WS DAIRY ERP makes simplify the Milk Receipts from the collection centres to Chilling centres by integrated weighing Machine in to the ERP. Milk Analyzing Equipment has been integrated with the ERP system so that the results of the Milk Quality will be send to the agents/farmers through SMS at the moment of test is completed. Also ERP system is designed that at a time one computer controls the 4 nos. of Milk Analyzer so that the data entry operation will be reduced. There is provision to receive the Milk by Manual method and also Milk can be analyzed by Manual method. It provides Chilling Centre Cream receipt and also it keep the Chilling centre Transport tracking details.

Sub Modules

  • M/c Integrated Automized CHC Milk Receipt
  • M/c Integrated Automized CHC Lab Entry
  • Manual CHC Milk Receipt (Optional)
  • Manual CHC lab entry (Optional)
  • CHC Cream Receipt
  • CHC Transport Details

The Processing Centre Milk Procurement Module of WS DAIRY ERP provides the process of processing centre. It helps to maintain the receipts when processing centre collects the milk from Chilling Centre or Other Dairy which includes No.of.Litres, Empty tanker Weight, With Milk weight, Transport Name, Transport. No and the transport cost. It helps to maintain the lab entry details for each receipt which includes LR, Fat, SNF and Rate. Depends on these values TS Rate will be changed automatically. It also provides the receipt for Cream Milk which is supplied by Chilling Centre.

Sub Modules

  • PRC Milk Receipt
  • PRC lab entry
  • PRC Cream Receipt

The Rate Chart Module of WS DAIRY ERP can generate the Rate Chart in simplest way for the Milk/Cream procurement rate chart with the additional module of Incentive rate chart refering to the Quality/Quantity. Rate chart can be fixed to the particular Route wise or Customer wise. Rate chart can be updated to the revised rate chart even after the rate chart allotted by the admin authority. This module also provides Sales rate Chart with the Discount Master in which special discount can be made and also the rate can be adjusted by the admin. Similarly the Branch Rate Chart can be generated with the Branch Discount. So that, every branch may have different rates and discounts.

Sub Modules

  • Milk/Cream Procurement Rate Chart
  • Incentive Rate Chart Module
  • Rate Chart Fixation Module
  • Rate Modification
  • Sales Rate Chart
  • Discount Master
  • Branch Rate Chart
  • Branch Discount Master

The Sales Module of WS DAIRY ERP provides to create the Sales Order Templates as needed so that the time will be saved and the sales delivery and invoice can be generated immediately, it helps to save the time. There are two styles of Sales order Indent form, so that user can choose their choice to generate the indent fast. It provides the automated loading sheet referring to the Sale order indent immediately. If the invoices are authorized, WS DAIRY ERP system generates the Invoice; also in addition Supplementary invoice can be generated. Transfer can be made by automatic and manual between the branches. This also provides Crate/ Can automatic stock maintenance.

Sub Modules

  • Sales Order Template
  • Sales order Indent (2 Types)
  • Automated Loading Sheet Preparation
  • Invoice Authentication Module
  • Invoice/Supplementary Invoice Module
  • Auto Transfer/Manual Transfer

The Retail Sales module of WS DAIRY ERP generates the Retail, Branch Invoices with the closing of Cash with the denomination. Branch Stock can be adjusted by the admin and Branch goods return to the Dairy.

Sub Modules

  • Retail Invoice
  • Retail Invoice Closing
  • Branch Retail Invoice
  • Branch Retail Invoice Closing
  • Branch Stock Adjustment
  • Branch Goods Return

The Tanker Sales Module of WS DAIRY ERP maintains and keeps the records of other Dairy tanker Sales.

Sub Modules

  • Other Dairy Tanker Sales

The Dairy Stores Inventory Module of WS DAIRY ERP allows to generates and maintain the stores material with all type of UOM. Material requirements can be generated as a purchase indent and it can be allotted and approved by the admin with the quantity and price alteration, based on the allotment, quotation will be received and the ERP system generate the quotation comparison so that user can identify the best one in aspect of Pricing and Delivery schedule. This module allows to the Direct/Credit purchase, Good purchase order and amendment/cancellation can be done. Goods receipt and return are made simplified.

Sub Modules

  • Stores Material Registration
  • Purchase Indent
  • Indent Allotment and Approval
  • Quotation Enquiry / Comparison
  • Direct/Credit Purchase
  • Purchase Order / Amendment/ Cancellation
  • Purchase Receipt / Return
  • Bill Receipt

The Dairy Stores Module of WS DAIRY ERP provides the material issued and received details of the departments.

Sub Modules

  • Stores issue to the Department
  • Stores Receipt from the Department

The Dairy Stock Adjustment of WS DAIRY ERP provides the additional option to adjust the branch stock details in an easy way. It helps to maintain the stock details of multiple products at the same time.

Sub Modules

  • Stores Stock Adjustment

The HR Payroll Module of WS DAIRY ERP provides the overall procedure of HR module. This Module helps to keep the details of Employees like Personal, Contact, Educational and service status. It also helps to maintain the attendance details of all the employees in an Oraganization.At the same time, there is an option to generate automatic wages preparation.

Sub Modules

  • Employee Registration
  • Advance Payment
  • Attendance
  • Weekly/Monthly/Fortnight Wages Preparation

The Payment Module of WS DAIRY ERP provides the payment option for all categories like Advance, Loan, Indirect loan, Debit note and other Dairy payments. It also helps to pay in any mode such as cheque, DD and RTGS.It gives you the provision to process the bills in Party wise, Department wise and routes wise as well as multiple Dates wise.It facilitates the approval option for each payment, So that the payment will be more secure and accurate.

Sub Modules

  • Advance/Loan/Indirect Loan Payment
  • Advance/Loan Receipt
  • Procurement Bill Processing
  • Procurement Bill Approval
  • Other Dairy Payment
  • Voucher Approval
  • Payment Approval
  • Debit Note
  • Integrated RTGS Payment

The Receipts Module of WS DAIRY ERP provides the Receipts for all invoices like company, Branch and supplementary invoices. It helps to receive the cash in any mode such as cheque, DD, RTGS.It gives provision to create credit note as manual and also auto generation. It provides the option to adjust the credit and Advance amount with invoices.

Sub Modules

  • Cash Receipt
  • Cheque/DD Receipt
  • Manual Adjustment
  • Credit Note
  • Branch Cash Receipt
  • Branch Cheque/DD Receipt
  • Branch Manual Adjustment
  • Branch Credit Note

Banking Module of WS DAIRY ERP provides the complete bank transactions with the pass book view.

Sub Modules

  • Cheque Book Entry
  • Bank DD / Cheque Deposit
  • Bank DD / Cheque Passed
  • Bank Cash Deposit
  • Cheque / DD Issued
  • Cheque / DD Passed
  • Cash With Drawls
  • Bank Charges
  • Pass Book View

The Accounting Module of WS DAIRY ERP provides the Accounts details for all payments and receipts. It helps to generate automatic Sales & Monthly Ledger, Trial balance, and Daybook, P&L details for each of the Manual record entries. It provides an additional option to export the details to an Excel Sheet.

Sub Modules

  • Ledger Master
  • Sales Ledger
  • Transfer Ledger
  • Monthly Ledger
  • Balance Sheet
  • Group Summary
  • Primary Summary
  • Day Book
  • Trial Balance
  • P&L
  • Opening and Closing Balance

The User Admin Module of WS DAIRY ERP provides the rights to Administrator for create and maintain the login details like User Creation, User Rights and Change password. This leads to track the unauthorized person entries.

Sub Modules

  • User Creation
  • User Rights
  • Password Maintenance

Register or Report Module of WS DAIRY ERP software provides many types of status Reports to the Management and departments of Procurement, Chilling Centre, Collection Centre, Processing Centre etc., It is a very easy, powerful Reporting System.This Module Contains around 1000 Reports covering the entire ERP Modules.

Sub Modules

  • Department wise Complete Status Reports
  • All Department Inventory and Stock Reports
  • HR, Pay Roll Reports
  • Running, Pending, Completed Status
  • Detail and Summary Reports
  • Date wise/Party wise/Order wise/Company wise Reports

MIS - Management Information System helps in automatic report generation for each module helps to have total control on all process with accurate information about each process.Customized Versatile Reports from Order Acceptance to Dispatch.

SMS Module of WS DAIRY ERP software provides the information to the vendors (farmers and agents) through the SMS regarding their Milk Quantity, Quality like SNF, FAT and LR, Rate and amount of their supplied Milk.